Terms and Conditions

You must read the Terms and Conditions before you can proceed to register your travel details with the Department of Foreign Affairs & Trade.

General Statement of the Department of Foreign Affairs & Trade

This Online Citizens’ Registration facility is hosted and controlled by the Department of Foreign Affairs and Trade. Users of the citizens’ registration facility are deemed to have accepted the Terms and Conditions. You must therefore read the Terms and Conditions before you can proceed to register your details with the Department.

Privacy Statement

The Department of Foreign Affairs & Trade respects the rights of its users. Where a user voluntarily provides information to us the data will be used only for the purposes for which it is provided, and not passed to any third party, except where information is specifically provided for use in the case of emergency assistance to Irish citizens overseas.

For general web browsing no personal information is revealed to us, although certain statistical information is available to us via our Internet service provider. This information may include the logical address of the server you are using, the top level domain name from which you access the Internet (for example, .ie, .com, etc), the type of browser you are using, the date and time you access our site and the Internet address used to link to our site.

Some of the above information is used to create summary statistics, which allow us to assess the number of visitors to our site, identify what pages are accessed most frequently. We use these statistics to help us make our site more user friendly.

Changes to this Privacy Statement

We reserve the right to amend this statement at any future date. Any changes will be posted on this page.

Data Protection

Your personal details will be treated with the highest standard of security and confidentiality, strictly in accordance with the Data Protection Acts 1988 and 2003.

Data Protection is concerned with the protection of your fundamental right to privacy and your right to exercise control over how your personal information is used. The Department of Foreign Affairs and Trade is a registered data controller under the Data Protection Acts.

Any information submitted to the Department through the citizens on-line registration facility will be used for the purpose of contacting you in exceptional circumstances or emergency situations while travelling abroad. If you are resident in a country overseas and have indicated on the registration form that you would like to be included on the Embassy/Consulate’s mailing list, the Embassy/Consulate in that country will also contact you in relation to information and items that may be of interest to Irish citizens in that country.

Our priority is for the safety and welfare of our citizens and in the event of a crisis it may be necessary to pass your information to a third party. Any other processing or disclosure of the relevant information would not be permitted other than in the circumstances referred to above.

Registration of a third party is taken and processed on the assumption that permission has been given by the third party concerned for their details to be registered with the Department of Foreign Affairs and Trade.

Details in relation to your next of kin are processed on the assumption that permission has been obtained from the individual(s) in advance of registration.

Data shall not be kept for longer than is necessary for the purpose for which it has been given.

Your information may be used for statistical purposes in order to improve our citizens’ information service.

By proceeding to use this Site you consent to the processing of the personal data you provide as part of the registration facility (including data that you may provide relating to a Third Party), in accordance with our privacy policy. More information on this matter can be found on the following website: www.dataprotection.ie

Disclaimer

The information provided by users of the on-line registration facility will be held by the Department of Foreign Affairs & Trade for the purpose of facilitating contact, where necessary, in an emergency situation.

The information submitted upon registration will be passed to and held by the Embassy of Ireland or Consulate accredited to your destination(s). The only purpose for which this information will be held or used will be to contact you, if necessary and/or requested to do so by your immediate family, in the event of an emergency or in a crisis situation or if you have indicated on the registration form that you would like to have your name placed on the Embassy/Consulate’s mailing list.

In order to assist you in the best possible way, the Embassy/Consulate/Department of Foreign of Foreign Affairs & Trade may also pass your details to third parties with whom we may cooperate with during a crisis. In accepting these Terms & Conditions you agree in particular to the following:

• The Embassy/Consulate/Department of Foreign Affairs & Trade may pass on my address, phone number and E-mail to third parties in connection with any emergency that may arise in the country during the course of my visit where this is necessary to protect my safety and well being;
• The Department of Foreign Affairs and Trade can contact my next of kin if deemed appropriate and necessary in an emergency situation.
• Registration shall not be taken as a representation or warranty that a user of the on-line facility will be contacted by the Department of Foreign Affairs & Trade. The Department of Foreign Affairs & Trade shall determine whether any particular situation constitutes an emergency situation and whether, in all the circumstances, it is necessary to make contact with a user of the facility.
• Users of the on-line facility retain responsibility for their travel arrangements and personal safety. Neither the Department of Foreign Affairs & Trade nor its officials shall be held responsible for any injury, loss or damage suffered by a person who has registered through this facility, whether or not he or she has been contacted by the Department in response to an emergency situation;